Have you ever been in a team meeting that felt like anything but a tea meeting? It’s easy for misunderstandings to arise and for tempers to flare when team members are not on the same page. When that happens, productivity is affected, and the team becomes a liability instead of an asset.
Communication is the lifeblood of all effective teams. The best teams are experts at communicating well and ensuring that everyone is kept in the loop. But it’s not always easy to achieve such seamless levels of communication. Here are some ideas to make your team communicate better than you ever imagined.
The Right Tool Kit
In this digital age, good communication boils down to using the right software. The wrong app can complicate your team’s workflow and even breed more problems. Thankfully, there are hundreds of applications that make it easier for teams to communicate and work together, regardless of their time zones and locations.
For instance, Slack and Smartsheet are excellent project management apps that allow teams to assign tasks, set deadlines, track progress, and collaborate. If you are looking for video conferencing software, the likes of Zoom, Google Meet, and Microsoft Teams are your best bet. Email providers like Gmail and Yahoo are a safe bet for communicating and sending files. If you want enhanced security, you can opt for a service such as MyFax, an excellent option when you want to send online faxes.
Nothing creates confusion in a team, like a lack of clarity. When people do not have clearly defined roles and responsibilities, there are bound to be conflicts and misunderstandings. It’s helpful to have a document that spells out your organization’s vision, ethos, and culture. It should also detail your company’s protocol in a manner that everyone can read and follow.
If you set up a team in line with your objectives, make sure their marching orders are clear-cut. It should be obvious who the leader is and what the other team members are expected to do. Choose team leaders who can rally the team behind them. Additionally, they should be people who listen to different opinions and consider the perspectives of others.
Great teamwork and collaboration doesn’t happen by chance. It requires a concerted effort and a bottom-up approach from team leaders and members alike. The way to get everyone on the same page is through quality training opportunities.
Conduct regular training sessions for team leaders and members and teach them how to collaborate and work together. If that is not your forte, enlist experts in the teamwork niche who can train your team. Alternatively, sign up your team for conferences and seminars to help them with ideas on how to work together.
Encourage Openness and Transparency
There should be no gag on your team members - whether intentional or unintentional. Allow them to freely speak their mind and make contributions when they deem fit. People should be able to express their concerns and difficulties without fear of victimization.
Openness and transparency are critical for building an effective team. For example, when you allow team members to express their concerns, you’ll quickly identify and nip problems in the bud before they blow out of proportion. Your organization will also be able to tap into a wide range of ideas, concepts, and opinions, making it possible to innovate quickly.
Building a Great Team Is Possible
For some, building great teams is a daydream. However, building such units is not only possible, but it is also necessary for success. Spare no expense in hiring the best talent you can find. Once you have hired the right people, give them the right tools and the space to craft solutions for your business. While you’re at it, make sure that their roles are clearly outlined and encourage openness and transparency. Before long, you’ll have a team that leaves your competitors in your dust.
WRITTEN BYClara Rose