It's a major decision and a costly one to pick your wedding venue. It's for that reason you'll want a comprehensive wedding venue contract. You should have a venue agreement that covers the points below.

1. Contact Info and Name

Even if it seems obvious, it is important to get everything in writing. During the process of planning, you will most likely need to contact your venue quite a bit, so make sure you have this handy at all times.

2. Reception Time and Date

Ensure you understand what you are getting by double-checking this one. It takes about four hours for a dinner and dance reception, but if the ceremony is included, the event can last longer.

3. Rooms to Be Used with Their Exact Names

If you want to ensure that you have a firm reservation, you should ensure that you capture this in writing. There should be no unexpected guests or activities on your big day as you do not want anything to go wrong.

4. Detailed Reception Space Information

Get everything in writing, even if it seems overboard. Make sure the actual space is fully described along with other important details. Don't forget to include the type of flooring, the type of chandeliers, and the wall colours. Ensure you include amenities, such as a stage and a changing room.

When you're looking for wedding venues near you, be sure to ask about the reception space in detail. Get everything in writing, and make sure the space is fully described. This way, you can be sure that your wedding venue will be perfect for your reception.

5. Vendors' Setup Time

You want your vendors to be able to get started on time on your special day. Make sure your vendors are able to come early and set up at the reception venue to avoid any issues on the big day.

6. Guest Count and Number of Tables

The purpose of your big day is to celebrate your love with your nearest and dearest, so make sure your loved ones are well taken care of. Ensure that there will be enough seating for the anticipated number of guests. To get a sense of what everything will look like, ask your venue for a floor plan.

7. Venue's Itemized List of Services

We know it is uncomfortable to ask, but it is important to cover every detail. Your venue should provide you with an itemized list that includes all the services you can expect. Be sure you know exactly what you're purchasing and what extras will cost. You'll minimize the chance of an unexpected charge on your special day.

8. Names and Contact Info of the Manager and Substitute

In case you need assistance, be sure to get the name of the person who will be responsible for overseeing the space on the day of your wedding. It is important that you find out who the manager is and who will be filling in if something goes wrong on the day of your wedding.

9. Certificate of Liquor License and Liability Insurance

You should ensure that both of these certificates are included in the contract so that you do not put yourself at risk.

10. Any Other Things You Want to be Sure Of

Wanna add an hour to your reception? Want to make sure the venue gets rid of a rug that clashes with your colour scheme? Don't let it get changed the day of. Write it down.

11. Fees for Set Up, Clean Up, Overtime, etc.

Your wedding venue contract must include this detail so that you stay on budget. Become aware of additional charges so you don't get caught off guard.

12. Detailed Cost Breakdown

There is a great deal of importance in getting a complete, itemized list. It is important that each and every cost is clearly outlined. Whenever you see something that is not right, don't hesitate to ask.

13. Due Date and Deposit Amount

As a rule of thumb, you should sign your contract by the due date in order to avoid any confusion.

14. Due Date and Balance

Again, a deadline should always be written down if possible in order to avoid any misunderstandings later on.

15. Policy on Cancellations and Refunds

It is inevitable that there will be times when you need to cancel a celebration due to unforeseen circumstances. It will be beneficial to you to know exactly how the venue will handle such situations in the future, so that you will not be shocked when the time comes.

Whether you're searching for the ideal wedding venue or you've already found one, make sure your contract contains these very important points before signing the dotted line to ensure you'll not be disappointed in the future. Have a great wedding!